POSITION TITLE: Administrative Assistant
DEPARTMENT: Administration
REPORTS TO: President, US Operations
FLSA STATUS: Non‐Exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, reordering supplies, and handling logistics for company meetings and functions.
  • Providing real‐time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, & making hotel reservations as required.
  • Screening phone calls and routing callers to the appropriate party.
  • Greeting and assisting visitors, ensuring visitors sign in and follow established procedures.
  • Maintain polite and professional communication via phone, email, or mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Assist and provide backup to the Production Administrator as required.
  • Maintain a safe and clean working environment
  • All other duties as assigned.

REQUIREMENTS:

  • High school degree or equivalent required; 2 to 5 years of relevant work experience preferred.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Proven ability to work on own initiative, problem solve and present potential solutions.
  • Excellent computer skills and knowledge of Office product suite.
  • Ability to maintain a tactful, orderly working relationship with others.
  • Ability to read and write English with excellent communication skills, follow verbal instructions, and use mathematics.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee has occasional exposure to indoor manufacturing environment and occasional exposure to moderate noise. They must stand and walk frequently. The employee has constant use of hands/fingers to grasp, pinch, pull, feel, or handle and manipulate parts and tools. They must constantly reach with hands and arms; use hands to manipulate, handle, or feel material. The employee will have frequent repetitive motions and frequently required to lift or move 25 lbs. The employee has constant requirement of specific vision abilities, including close vision, distance vision, color vision, depth perception, and ability to focus. They must occasionally wear eye protection and other required personal protective equipment
(Industry standard safety equipment is provided by the company and specific notice is posted in areas where safety equipment is required).

Definitions:
Constant (5‐8 hrs/shift)
Frequent (2‐5 hrs/shift)
Occasional (Up to 2 hrs/shift)
Anord Mardix (USA), Inc. is an equal opportunity Employer.